What is the HiØ Brage institutional repository?
HiØ Brage is Østfold University College’s open institutional repository for scientific works, master’s theses (grade C or better), assignment reports and other relevant work. Therefore, it is an example of so-called ‘green Open Access’.
What versions of scientific articles can one self-archive?
There are two versions of scientific articles that may be archived:
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‘Post-print’ is the accepted peer-reviewed version of the manuscript. In other words, this is the latest version written by the author that has been submitted to the publishing house for publication. A post-print version will be similar to the published version, but without the publisher’s formatting/layout.
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‘Published version’ is the final version of the article, with the publisher’s formatting/layout and page numbering. Certain publishers permit authors to self-archive this version.
How does one self-archive?
In relation to registered works or works that one wishes to register in CRIStin, individuals may self-archive according to the following method:
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Sign in to CRIStin and search for the work in question. If the work is not found in CRIStin, it must be registered first.
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Click on the number in front of the item to see the item in its entirety. From here, you can follow the step-by-step guide (word).
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At the bottom of the screen, click on the ‘Submit full-text document’ button.
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When you submit a full-text document in CRIStin, you will receive information from the SHERPA/RoMEO database, which collects information about publishers and their archiving provisions. (NB! Not all publishers are registered in SHERPA/RoMEO.) Here, you will find out if the publisher in question only permits individuals to self-archive ‘post-print’ versions, i.e. the latest manuscript version after being peer-reviewed, or if you may upload the publisher’s version (‘publisher’s PDF’)
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Locate the file and upload it in PDF format.
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Østfold University College Library Section then receives the uploaded full-text document and:
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checks whether the publisher permits individuals to self-archive the uploaded version. In cases where individuals are permitted to self-archive the published version, that version is used.
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checks whether the publisher has an embargo on accessibility and implements this deadline in HiØ Brage.
Why should you self-archive your scientific articles?
By self-archiving your research work, you increase the possibility of your research being read and applied. Archival technology ensures that full-text documents and metadata are ‘harvested’ by search engines, regardless of where the archive is located. Therefore, the content of open archives, such as HiØ Brage, is available to anyone with internet access.
By self-archiving your work, you help to collect and store your institution’s research work for the future. The institution’s overall production may be used in ‘marketing’ aimed at granting bodies and prospective students and employees. Institutions that possess a lot of accessible material in their archive show a willingness to share knowledge and research results with the general public.
Funding institutions, such as the EU Framework Programme for Research and Innovation or the Research Council of Norway (NFR), require that research results created under the organisation of their programmes be made accessible in online archives. In other words, researchers who receive project funding from the Research Council of Norway or from EU programmes are required to self-archive their work.